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Why are charities paying too much for their energy?

Guest Blogger | 7 February 2018 | Blogs

If charities don’t keep a close eye on utility bills, they could very well be missing out on money that could be better spent in other areas of the organisation.

Every year, cash-strapped not-for-profit organisations and charities are losing money on their gas and electricity bills. Financial managers may not be aware that there are simple small changes these organisations can make that mean big savings on energy for charities.

Despite these rigorous reporting structures, these organisations are often overcharged for gas and electricity, unaware of VAT reductions, exemptions and rebates.

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Who qualifies for the reduced rate?

VAT savings on energy bills infographic from SmarterBusiness
How businesses can save VAT on energy bills. Source: Smarterbusiness.co.uk

Why are charities being overcharged?


How much extra are you paying?

The normal VAT rate on energy is 20%, but charities should have a VAT rate of only 5% for gas and electricity used for ‘non-business ’purposes. Charities are also exempt from the Climate Change Levy (CCL), further reducing energy bills by 5%. These reductions can represent significant savings for the organisation.
 

What your charity can do?

First, dig out your energy bills and check your VAT rates. If the VAT rate is the standard 20%, you should take action to claim the correct VAT rate going forward. The good news is that you are also able to claim a rebate for money incorrectly charged for the last four years. This means that you can claim back on VAT overspend on your energy bills from as far back as 2014. This money can then be channeled back into the organisation and the causes you support.

To apply for rebates or exemptions, eligible organisations will need to fill out a VAT Declaration form from their supplier. After receiving the VAT Declaration form, the supplier will usually take about two weeks to review the application and apply the discount.

It is also recommended to use an independent consultant to advise your charity on the correct VAT rates and assist with rebate claims. They will take the stress out of the process and free up your internal resources to carry on doing what they do best. Another benefit of an independent review is that the consultant will also be able to obtain and compare quotes from different suppliers, securing the best deal for your charity and implementing a strategy to maximise the cost-effectiveness of your charity’s energy contract.

Shea Karssing is a writer at Smarter Business, the independent consultancy helping charities secure the most comprehensive savings solutions from utilities contract management. Partnering with Smarter Business means you have a team of experts on-hand to assist with your electricity and gas procurement, management, and strategy requirements. The company’s experience in the not-for-profit sector gives them intimate knowledge of the structures that should be in place around your unique energy bills.

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