Our charity purchased Portfolio 8.5 approximately 3 years ago to handle our increasing number of photos. It has been running on PCs only and the support was not renewed. The charity has changed over the years and recently it has become obvious that access to the photo library needs to be extended to all staff (30+).
Our staff work on a range of IT equipment – 50% work off thin client boxes (igels), 30% on laptops and 20% on PCs. All of these connect to a virtualised server running Windows Server 8.
Could any recommend a photographic storage system that could handle our specifications to build our photo library?
One major consideration would also be that we are situated in rural Wiltshire and our BT line speed is very poor. There are no plans for BT to change things in the next two years. We are concerned that if we go to a web based product, that accessing the photos via the web will slow down the rest of the traffic.
We’d be extremely grateful for any advice/suggestions/./guidance anyone could give us with this.
I was about to suggest Flickr.com or PIcasa.com until I read your section about your poor line speed. I’ve used both for several years, both for UK Fundraising and for personal uses, and find them useful. Flickr has a ‘4 good’ programme for nonprofits, including UK charities, offering free pro accounts to successful applicants:
You don’t mention whether the photo library is for internal access only or whether it can be (and should be) shared in public, and whether you need digital rights functions. Also whether there is any ecommerce element for supporters or the public to buy the images.
I wonder also whether a program like Flickr would work if you required multiple separate accounts, all with access to the same system/content. Unless you were happy for staff to share a single login…
While I’m sure there are plenty of people on this site who could answer, you might also try posting your question to the charitywebmanager forum on Yahoo! Groups at
A search there for ‘photo’ brings up some similar discussions, with mentions of CaptureWeb 2.0, Microsoft Expression Media 2, and the web-based smugmug.com as possible solutions:
Thank you for all this really useful information Howard – I’ll start investigating now!
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