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Collection boxes and ID badges

Posted on 25 February 2008 at 1:32 pm
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  • Anonymous
    25 February 2008 at 1:32 pm #3079


    I’d be most greatful for some advice and direction please.

    We have just been asked to provide someone with a photographic collection box id badge.

    Up to now, we’ve never provided these, because all our collection boxes have gone to people that have either requested them for a fundraising event or they are static on a shop counter.

    This indvidual is doing a collection in a local Asda store.

    Can someone advise what they do, and if this is something that we have to do or we should do and in turn where we might get these from?

    At present a person is required to complete an application form for a collection box and if it’s requested as part of an event they complete a fundraiser questionairre also. In turn they are provided with a letter of authority to fundraise on our behalf, but no id badge.

    Thanks in advance.


    26 February 2008 at 10:28 am #10372

    Photo ID is probably regarded as Best Practice these days, despite the ease with which fakes can be produced.

    You can purchase a small laminator (or borrow one – someone you know has one they would lend!). From there, you design a card which has the name, photo and signature of the collector on one side, with something like “…is authorised to collect money/boxes for the Gerry Beldon Beer Fund[insert your own worthy cause here!]”, and an expiry date. These things should be checked every couple of years, so the date could be a few weeks after you plan to replace (just in case of slippage on the replacement timetable!)

    The other side of the card should have your charity’s name, registered number, contact details (address, phone number, e-mail, and, perhaps, the name of the person who administers the ID badges, so that the conscientious punter can check up on the authenticity of the badge)

    If you do that, you will exceed the practice of many of your competitors, as well as ASDA, and you may find your collectors feel more appreciated too.



    Gerry Beldon FInstF
    Director, 26-01 CIC

    26 February 2008 at 10:34 am #10374

    I wondered if this would be covered by the Institute of Fundraising in its codes of practice on fundraising collections:

    Unfortunately I can’t see any mention of it there.

    It strikes me that it’s a fair request from the individual, but equally such ID’s are easy to fake, and are not the kind of thing you’d want volunteers to hold on to in case they were misused.

    I think it would be fair to respond that you don’t have a policy of offering photo IDs but are happy to provide a covering letter and a sash/tabard or something similar.

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